North Shore Seniors' Health Expo Tradeshow Application

Thank you for your interest in participating in 2019 North Shore Seniors’ Health Expo on Friday, September 6, 10 a.m.–4 p.m. We are pleased to present another exciting day of informational sessions at the Seniors’ Activity Centre along with the tradeshow in the West Vancouver Community Centre Gymnasium located at 2121 Marine Drive.

The North Shore Seniors’ Health Expo is in its fourth year and continues to gain momentum. The day features exhibitors, speakers and researchers focusing on cognitive, physical, social, nutritional and financial well-being. The goal of the event is to provide useful information for seniors, family members and care givers and to highlight opportunities and services for seniors on the North Shore and Vancouver. Last year’s Expo saw over 1200 attendees.

Complete the form below to apply for a booth. All applications will be reviewed and approved by the NSSHE Committee. Payment is required once approval has been received.

Application deadline: July 30th, 2019
Vendor Fee: $450 + GST ($472.50)
Booth size: 8’ x 8’

Personal Information
Organization/Company Information
Booth
Please describe your exhibitor booth. For example, what and how you plan to display/showcase your organization? Is there an interactive component? Are you sampling products?
Do you require access to power? Not all booths are able to access power so please only request power if absolutely necessary.
Terms & Conditions

Approval

  • All applications must be received by July 30, 2019
    Applications will be reviewed and approved by the NSSHE Committee.
  • Successful applicants will be contacted by August 6, 2019.
  • Once the application is approved full payment will be due: $450 + GST = $472.50
    Your booth space will be allocated once payment has been received.
  • Priority allocation will be given to Community Partners.
    For more information on partnerships please contact Jessica Walker at 604.626.9987 or jwalker@westvancouver.ca

Payment

  • Once you have received approval for your booth please promptly submit a cheque for payment to:
  • Seniors’ Activity Centre - West Vancouver
    ATT: Leanne Lebel
    695 21st Street
    West Vancouver, BC V7V 4A7
  • All payments must be received prior to the event.

Booths

  • Set up: 8:30–10 a.m.
    All booths must be up and running by 10 a.m.
  • Take down: 4–5 p.m
    Exhibitors are not permitted to take down booths early
  • Access into the Sports Gymnasium and can be through the West Vancouver Community Centre OR through the wheel-chair access door near the front parking lot
  • Each Booth will have 8' x 8' of space including an 8' high royal blue drapery back wall, 3’ high drapery sidewalls, a 6' x 2' royal blue skirted table and 2 royal blue fabric sled base chairs
    Please advise if you do not need a table or chairs
  • Exhibitors must adhere to the, set-up and tear down time as outlined above
    Under no circumstances will the removal of any portion of an exhibit be permitted during Expo hours. Tradeshow booths must be staffed throughout the hours of the Expo
  • Exhibitors may cancel their booth and receive a full refund up until August 20
    All cancellations received after August 20 will receive a 50% refund but if the space can be filled a 100% refund will be given
  • The method of determining booth assignment is established by the North Shore Seniors’ Health Expo event organizing committee and may be changed without notice to exhibitors
    No rights or privileges are created for any Exhibitor as a result of previous space assignments or years of participation other than for event sponsors
On behalf of the above mentioned organization, I hereby waive and refuse any and all rights and claims for damages against District of West Vancouver and the NSSHE committee and/or sponsors, its agents, officers, or members. I also agree to abide by all Terms and Conditions as outlined above.

Privacy
Information on this form is collected pursuant to section 26(c) of the Freedom of Information and Protection of Privacy Act for the purpose of processing North Shore Seniors’ Health Expo booth applications. Questions about the collection of information on this form may be addressed to the Privacy Officer, 750 17th Street West, Vancouver BC V7V 3T3, 604-921-3497.

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